Delegations Register
Version: 27 May 2022 v9
To download the pdf of this file click Delegations Register
Background and General Principles
The Council is committed to service delivery across the organisation. In order to expedite the performance of its powers and duties to ensure efficient management it delegates some of its authority to the CEO. The CEO in turn has further delegated some of these roles and responsibilities.
This register records all delegations made by the Council or the CEO, periodic reviews are undertaken in conjunction with reviewing Council’s Policies.
Principles governing the use of delegated authority.
- Any exercise of delegated authority is subject to compliance with
- any relevant provisions of the Local Government Act and Regulations (the “Act”)
- any other legislative requirements applying to the Council
- any applicable Council policy
- any relevant and lawful resolution of Council
- It is the responsibility of the officer exercising delegated authority to be aware of any restrictions on the exercise of that authority and to comply with the restrictions.
-
Delegated authority should not be exercised where a conflict of interest exists or where it may be perceived to exist. This would extend, for example, to signing a leave form for oneself. The delegated decision can be forwarded to the next higher level of management for consideration.
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Delegations made cannot be passed on except by either the Council or the CEO. If the delegated officer is absent, unless authorised by the CEO, the decision can only be made by the next higher level of management.
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Delegation by the Council to the CEO does not prevent Council from acting itself.
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Delegation by the CEO likewise does not preclude the CEO from acting or revoking or varying the delegation at any time.
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Delegation requires judgment. It is not appropriate to exercise delegated authority in all circumstances and some decisions, which may be contentious or attract high public interest or where no clear policy guidelines exist should be referred to the CEO or Council as appropriate.
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At all times when exercising delegated authority are required to act reasonably.
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Delegations are made to a position, Committee or Local Authority, no specific delegation is made to an individual unless specifically stated. Anyone acting in a role will only receive delegations pursuant to number 3 above.
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If there is no delegation listed in this register, then the action can only be taken by either the Council or the CEO dependent upon the Act and the following discussion on the delegations made to the CEO.
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Unless otherwise stated, a delegation can only be exercised by the delegated officer in relation to the services of Council for which they have responsibility and does not extend to other Departments or Directorates
Leslie Manda, Chief Executive Officer
Delegations
Delegations by the Council (clause 32 of the Act)
The Central Desert Regional Council at its 21 January 2022 Ordinary Council Meeting delegates to the Chief Executive Officer, pursuant to clause 40 of the Act, the following:
-
Subject to the exclusions listed below, the exercise of the powers, functions, duties and authorities of Council as specified in:
- The Local Government Act;
- The Local Government Regulations and Guidelines;
- Any other Acts and legislative instruments, under which Council has powers, authorities, duties and functions; and
- Council's Decisions, Policies, Plans and approved Budget.
The role and functions of the Chief Executive Officer contained in clause 167 of the Act are not affected by these delegations.
Exclusions
The power to:
- expend monies not included within budget;
- levy, make or fix rates, valuations, charges, fees, fares, dues or rents;
- Borrow money;
- Determine Elected Members' allowances under Council’s Policies;
- Adoption of the Council’s Regional Plan or a revision to the Council's Regional Plan or budget;
- make an application, under the Act, to the Administrator or Minister for the appointment of a Chief Executive Officer;
- the appointment or termination of an Auditor and determination of the Auditor’s fee;
- the appointment of a Deputy President;
- the determination of a periodic review of electoral representation by Council;
- the determination of where Council Committee/Local Authority meetings are held;
- the establishment of any Council Committee/Local Authority and approval of an appointment to the position of Chairman of any Council Committee/Local Authority;
- the giving of directions or imposing of restrictions in respect to the calling and conduct of a Special meeting of a Committee/Local Authority of Council;
- the compulsory acquisition, purchase, sale, exchange or surrender of any land;
- sale of assets where the estimated disposal value was not included in the Council’s approved budget;
- the adoption of a financial statement included in an annual financial report;
- rating concessions under clause 250 of the Act (concessions relating to public benefit);
- To make By‐laws.
- Accept a tender where no report has previously been made to Council on the subject matter or estimated value.
Delegations by the Chief Executive Officer (clause 168 of Act)
- Pursuant to clause 168 of the Act, the Chief Executive Officer may sub–delegate to other employees of Council. All such delegations are as recorded in this delegations register.
Note:-
All dollar figures quoted within the following list of delegations are exclusive of GST, if applicable. In exercising a delegated authority to fund purchases, it is the responsibility of the officer:
- approving a purchase order to ensure availability of funds and compliance with legislative and policy requirements;
- to ensure they have no conflict of interest in signing;
- approving payment of an invoice to ensure that the specific goods or services ordered have been received;
- To ensure legislative, policy requirements or delegations are not circumvented by order splitting.
The types of decisions where a delegation is needed are broad and include any matter in relation to the powers of Council or the CEO established under the Local Government Act, Local Government Regulations and many other Acts. As a corporate body, the Council acts by delegating its power to Local Authorities, Committees or the CEO. The powers of Council and the CEO include all aspects of running any business including setting the strategic direction of the organisation (set by the Council) and the day to day management of the organisation (managed by the CEO pursuant to clause 167 of the Act).
Specifically, times where a delegation is needed to act include, but are not limited to:
- decisions where there is a direct or indirect financial impact to the Council (i.e. incurring expenditure),
- deciding on service provision (including acceptance of grants/contracts),
- employing and managing staff, public relations (including protecting Council's reputation),
- Ensuring Council's community members are kept informed of the actions of Council etc.
Contents
1. CEO Functions and Delegation
*LGA – General Regulation 2019
| Function | Amount, Condition and/or Qualification (Where applicable) | Delegated To | Delegated Authority | Date Delegated |
| 1.1 Appointment of Acting Chief Executive Officer for a period of absence of the Chief Executive Officer in accordance with the Local Government Act | When CEO is on leave or is unavailable (with email confirmation from CEO) | CEO | Local Government Act | 25/09/2021 |
2. Financial Delegation, Banking and Investments
*LGA – General Regulation 2019
| Function | Amount, Condition and/or Qualification (Where applicable) | Delegated To | Delegated Authority | Delegated Date |
| 2.1 CEO Approving Payments ‐ All purchases are to be made with a Purchase Order or an approved exception form must be attached or a centrally filed exception form referred to |
Amount is provided for in Council budget or approved by Council. Limit: Within approved Council budget Check:
|
CEO |
Council |
13/08/2018 |
|
2.2 Other staff Approving Payments ‐ All purchases are to be made with a Purchase Order or an approved exception form must be attached or a centrally filed exception form referred to |
Transaction within Directorate and amount is provided for in Council budget or as approved by Council Limit: $150,000
Transactions within their area of responsibility and amount is provided for in Council budget or as approved by Council Limit: $20,000 |
Directors
Regional Managers |
CEO |
20/08/2018
21/01/2022 |
|
|
Transactions within their area of responsibility and amount is provided for in Council budget or as approved by Council Limit: $10,000 |
Managers |
|
20/08/2018 |
|
|
Transactions within their area of responsibility and amount is provided for in Council budget or as approved by Council Limit: $5,000
Check:
|
Coordinators |
|
21/01/2022 |
|
2.3 Approve a cheque requisition |
Amount is provided for in Council budget or voted by Council Limit: Within approved council budget |
CEO |
Council |
13/08/2021 |
|
2.4 To approve the use a Council Credit Card for payments |
Amount is provided for in Council budget or approved by Council Limit: $100,000 |
CEO |
Council |
13/08/2018 |
|
2.5 To hold and use a Council Credit Card |
Transaction within Directorate and amount is provided for in Council budget or as approved by Council Limit: $20,000 |
CEO |
Council |
20/08/2018 |
|
|
Transactions within their area of responsibility and amount is provided for in Council budget or as approved by Council Limit: $7,500 |
Directors |
CEO |
20/08/2018 |
|
2.6 Authorise exception from quotation or tender requirement. |
Transaction or amount is provided for in Council budget or as approved by Council Limit: $50,000 |
Director Corporate Services |
CEO |
21/01/2022 |
|
|
Transaction within Directorate and amount is provided for in Council budget or as voted by Council Limit: $30,000 |
Directors |
|
|
|
|
Transaction within Department and amount is provided for in Council budget or as voted by Council Limit: $15,000 |
Regional Managers |
|
|
|
|
Exceptions are subject to Local Government General Regulations. |
|
|
|
|
2.7 To approve TechOne access for a staff member |
Access with no financial delegation as a Business Unit Manager |
Directors |
CEO |
6/11/2018 |
|
|
Access with no financial delegation as a Purchasing Officer, Requisition Officer or CDRC Employee (Time Sheet Access) |
Manager |
|
6/11/2018 |
|
2.8 To authorise the allocation of money ahead of a budget review |
Except where amendment results in a new service or change to organisational structure |
Finance Committee |
Council |
|
|
2.9 Reserves - To decide what portion of any surplus recorded at the end of a financial year should be set aside into a designated Reserve |
If urgent in the months where no Council Meetings are held – to be endorsed by Council |
Finance Committee |
Council |
|
|
2.10 Account Arrangements ‐ To approve banking and investment account arrangements, including authorising the opening of new accounts |
Dual signature required for all bank accounts |
CEO |
Council |
13/08/2018 |
|
2.11 Bank Signatories – Cheque and Electronic Payments (Dual signatories required for all transactions)
|
For the payment of otherwise approved transactions or approved transfer of funds between Council’s accounts
CEO, Director Corporate Services, Finance Manager & Finance Officers
Dual signatories must include the CEO and either 1 out of the Director Corporate Services or Finance Manager and 1 Finance Officer or both the CEO, Director Corporate Services |
CEO |
Council |
13/08/2018 |
|
2.12 Bank Signatories – To stop payment on a cheque |
Any two can sign between CEO, Director Corporate Services, Finance Manager Finance officer to sign at least one other signatory must be the CEO or Director Corporate Service |
CEO Director Corporate Services, Finance Manager Finance officer |
Council
CEO |
20/08/2018 |
|
2.13 Investment ‐ Draw down investment funds for deposit into operational accounts |
|
Director Corporate Services |
CEO |
20/08/2018 |
|
2.14 Investment ‐ Invest surplus funds |
|
Director Corporate Services Finance Manager |
CEO |
20/08/2018 |
3. Agendas and Minutes
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
3.1 All Agenda and Minutes matters, not defined below |
Where the CEO has a conflict of interest in a meeting/agenda |
CEO
Director Corporate Services |
Local Government Act Local Government Act |
7/08/2017
21/01/2021 |
|
3.2 Approve Local Authority Agenda |
When CEO is on leave or is unavailable (with email confirmation from CEO) |
Director Corporate Services, Acting CEO |
CEO |
20/08/2018 |
|
3.3 Authority to submit report to Council, Council Committee or Local Authority for inclusion in Agenda |
|
Directors, Regional Managers |
CEO |
20/08/2018 21/01/2021 |
|
3.4 Approve draft Local Authority Minutes |
If CEO is unavailable - Content pre‐ approved by the most senior person present |
Directors, Acting CEO |
CEO |
20/08/2018 |
4. Common Seal
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
4.1 To maintain security over the Common Seal |
Common seal stamp locked in a safe with access restricted to those with delegation |
Director Corporate Services, |
CEO |
20/08/2018 |
|
|
|
Finance Manager |
|
25/09/2020 |
|
|
|
Accountant |
|
|
|
4.2 To use the Common Seal |
Any 2 signatories (CEO, Councillors & President) however one must be the CEO |
CEO President Councillors |
Local Government Act |
07/08/2017
26/08/2017 |
5. Complaints
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
5.1 External ‐ Resolution of an external complaint |
|
CEO |
Local Government Act |
7/08/2017 |
|
|
If matter related to the CEO, the President may nominate an independent representative to provide support in the process |
President |
Council |
21/01/2022 |
|
5.2 Handle internal complaint in consultation with the People & Culture Manager |
Manager of the most senior person involved ‐ outcome is signed off by the CEO |
Directors & Managers |
CEO |
20/08/2018 |
6. Contracts, Grant Applications and Agreements
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
6.1 To appoint external consultants |
Purchase is within procurement policies, regulations and directives. Except where the common seal is required. Contract does not contain any risks rated as high or above. Contract contains an appropriate indemnity clause. Limit:$50,000 |
Directors |
CEO |
20/08/2018 |
|
6.2 Grant Acquittals ‐ To approve and submit financial reports to funding departments / organisations. |
Finance report prepared by a member of the Finance Department |
Directors |
CEO |
20/08/2018 |
|
6.3 Grant Performance Reports ‐ To prepare and submit performance reports to funding departments / organisations |
Performance reports prepared by Manager |
Directors |
CEO |
20/08/2018 |
|
6.4 Submission or acceptance of capital grant application |
Except where: the common seal is required, grant results in a new service, there is a change to organisational structure or there are changes to the Terms and Conditions. Limit: $100,000 |
Directors |
CEO |
20/08/2018 |
|
6.5 Submission or acceptance of operating grant |
Except where: the common seal is required, grant results in a new service, there is a change to organisational structure or there are changes to the Terms and Conditions. Limit: $100,000 |
Directors |
CEO |
20/08/2018 |
7. Drawings, Specifications, Plans
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
7.1 To authorise and sign technical documents or annexures to contracts including but not limited to drawings, specifications, plans etc. |
|
Director Council Services |
CEO |
20/08/2021 |
8. Legal Matters
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
8.1 Approve engagement of Lawyers |
Except those representing the Council (which Council has delegation to appoint) Limit: Within annual budget or as approved by Council |
CEO |
Council |
20/08/2018 |
|
8.2 Authority to commence legal proceedings |
Anytime within 6 years after the date on which the offence is alleged to have been committed Limit: Within annual budget or as approved by Council |
CEO |
Council |
20/08/2018 |
|
8.3 Settle court, legal or any other formal proceedings |
Limit: Within annual budget or as approved by Council |
CEO |
Council |
|
|
8.4 To consult with |
|
Director Corporate |
CEO |
20/08/2018 |
|
WALGA on HR |
Services |
|
|
|
|
and IR issues |
Manager People & |
|
|
|
|
|
Culture |
|
25/09/2020 |
|
|
8.5 To deal with all |
|
CEO |
Local |
7/08/2017 |
|
legal matters, not |
|
Government |
|
|
|
elsewhere |
|
Act |
|
|
|
defined |
|
|
|
9. Local Authority Project Funding
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
9.1 To approve |
Local Authorities - Expenditure is |
Local Authority |
Council |
13/08/2018 |
|
expenditure of funds |
within guidelines for the funding |
|
|
|
|
allocated under the |
and will not create an asset with |
|
|
|
|
"Local Authority |
ongoing costs to Council |
|
|
|
|
Project Funding" |
Limit: Within approved Council |
|
|
|
|
program funding by |
budget |
|
|
|
|
NTG |
|
|
|
|
10. Planning Act
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
10.1 To approve Engineering drawings and specifications associated with the subdivisional development of land and its infrastructure relevant to Council’s area of responsibility as the competent authority |
|
Director Council Services |
CEO |
20/08/2018 |
|
10.2 To make recommendations for the approval, conditional approval or rejection of Development Applications in accord with Council’s policy |
|
Director Council Services |
CEO |
20/08/2018 |
11. Public Relations
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
11.1 All public relations/media matters, not elsewhere defined, including:
on contentious matters etc. |
|
CEO |
Local Government Act |
7/08/2017 |
|
11.2 Sign and issue correspondence |
Relates only to Directorate and existing business arrangements. Not including correspondence to Government Ministers, a Union or Ombudsman. |
Directors & Regional Managers |
CEO |
20/08/2018 |
12. Records
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
12.1 To authorise Magiq user access and add staff member to email distribution group |
Access for group within the Directorate Access for group within the Department |
Directors, All Managers |
CEO |
6/11/2018 |
|
12.2 To determine the disposal and archiving schedules for Council records in accordance with any legislative requirements and dispose of records in accordance with those schedules |
|
Director Corporate Services |
CEO |
20/08/2018 |
13. Roads
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
13.1 To act as the ‘competent authority’ pursuant to the Traffic Act, Control of Roads Act and the Australian Road Rules |
|
Director Council Services |
CEO |
20/08/2018 |
|
13.2 To act on behalf of Council in relation to Local Government Act Divisions – Roads (Road Opening and Closing) Regulations |
|
Director Council Services |
CEO |
20/08/2018 |
14. Sale of Assets, Material and Equipment
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
14.1 Transfer or disposal of assets |
Assets included in Annual Budget |
Council |
Local Government Act |
|
|
14.2 Disposal schedule of assets |
Assets included in Annual Budget |
CEO |
Council |
|
|
14.3 To sell or dispose of surplus materials owned by Council |
Limit in value: $10,000 |
Director Council Services |
CEO |
20/08/2018 |
15. Signage
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
15.1 To approve the erection of signage on land under the care and control of the Council |
Except where location is under the jurisdiction of the NT Place Names Committee |
Director Council Services |
CEO |
20/08/2018 |
16. Human Resource Delegation
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
16.1 All staff approvals, not elsewhere defined, including appointment of staff, setting salaries, approving increments, sign contracts, changes to positions, confirming end of probation, dismissal, leave etc. |
Salaries within the annual budget and set by enterprise agreement |
CEO |
Local Government Act |
07/08/2017 |
|
16.2 To approve Leave without Pay and Annual leave in advance |
|
CEO |
Local Government Act |
25/09/2020 |
|
16.3 To approve annual leave, personal leave TOIL and carers leave within current entitlement |
For staff members in their Directorate For staff members in their Department For staff members under their Supervision Utilisation of Toil should be consistent with Enterprise Agreement |
Directors, All Managers Coordinators |
CEO |
20/08/2018 |
|
16.4 To approve bereavement leave |
Staff in their Directorate and departments.
Limit : As per Enterprise Agreement |
Directors
All Managers |
CEO |
20/08/2018 |
|
16.5 To approve compassionate leave |
For staff members in their Directorate For staff members in their Department
Limit : As per Enterprise Agreement |
Directors
All Managers |
CEO |
20/08/2018 |
|
16.6 To approve extension of time to take excess annual leave |
Exceptional circumstances exist and there is a written plan to reduce the excess within a year Limit: As per Enterprise Agreement |
CEO |
Local Government Act |
25/09/2020 |
|
16.7 Long Service Leave ‐ To approve long service leave within current entitlement |
For staff members in their Directorate |
Directors |
CEO |
20/08/2018 |
|
16.8 To approve parental leave within current entitlement |
For staff members in their Directorate and departments |
Directors & All Managers |
CEO |
20/08/2018 |
|
16.9 To approve purchased leave |
|
CEO |
Local Government Act |
25/09/2020 |
|
16.10 Overtime ‐ To approve overtime |
Staff in their Directorate, preapproval required, budget funds available and hours to be worked are reasonable under the circumstances |
Directors & All Managers |
CEO |
20/08/2018 |
|
16.11 Second Job ‐ Approve a staff member to accept outside employment or consultancies, additional to and separate from their normal duties within Council |
For staff members in their Directorate |
Directors |
CEO |
20/08/2018 |
|
16.12 Study Approval ‐ To approve attendance at external training courses / conferences including travel costs |
Directors - Training course is required to provide skills for current job and is less than 1 week
Limit : As per Enterprise Agreement and Council’s Training & Development Policy |
Director |
CEO |
20/08/2018 |
|
16.13 Study Leave ‐ To sign form for study leave |
As per Enterprise Agreement and Council’s Training & Development Policy |
Directors & All Managers |
CEO |
20/08/2018 |
|
16.14 Timesheet Approval ‐ Authorise Ordinary hours on a timesheet |
Directors - For staff members in their Directorate, department and supervision |
Directors, Managers and Coordinators |
CEO |
20/08/2018 |
|
16.15 Excess TOIL ‐ Approve accumulation of Toil exceeding those in Enterprise Agreement |
Utilisation of Toil should be consistent with Enterprise Agreement |
Directors |
CEO |
20/08/2018 |
|
16.16 Approve Work From Home (WFH) arrangements |
Applicable to critical and senior roles namely:
All other roles to be determined by Directors if essential. Limit: 5 days (WFH arrangements longer than 5 days or extended to be more than 5 days in total require CEO approval) |
CEO
Directors |
Local Government Act |
20/01/2022 |
|
16.17 Lodge working with children applications on behalf of the CEO, with the undertaking on ensuring the application is accompanied by the relevant identity documentation |
For staff members in their Department |
Manager |
CEO |
20/08/2018 |
|
16.18 Lodge police clearance applications on behalf of the CEO, with the undertaking on ensuring the application is accompanied by the relevant identity documentation as highlighted on the declaration |
|
Human Resource Officers |
CEO |
20/08/2018 |
|
16.19 Review results of police checks |
|
Director Corporate Services Manager People & Culture |
CEO |
20/08/2018
25/09/2020 |
|
16.20 Sign to verify identity documents for police checks |
|
Human Resource Officers |
CEO |
20/08/2018 |
17. Tenders
*LGA – General Regulation 2019
|
Function |
Amount, Condition and/or Qualification (Where applicable) |
Delegated To |
Delegated Authority |
Delegated Date |
|
17.1 Collective Tender Arrangements ‐ to be appointed onto the tender panel in accordance with Local Government General Regulation |
Tender in their area of responsibility |
Directors |
Council |
13/08/2018 |
|
17.2 Tender Committee ‐ to open, consider and report on tenders to Council in accordance with Local Government General Regulation |
To convene a Tender Committee
Committee must be chaired by one of the following CEO or Director Corporate Services
Committee to comprise of 3 Panel Members:
|
Directors
CEO or Director Corporate Services |
CEO |
13/08/2018 |
|
17.3 To accept a tender |
Report has previously been made to Council on the subject matter or estimated value
No report has previously been made to Council on the subject matter or estimated value Limit : Within approved Council budget |
CEO
Finance Committee |
Council |
13/08/2018 |
|
17.4 To invite tenders for the provision of goods and services, by giving public notice |
Limit : $150,000 |
Directors |
CEO |
20/08/2018 |
Meetings
The following table provides a list of all recent Council, Committee and Local Authority meetings scheduled within the Central Desert Council Region. To view previous meeting details or filter by meeting type use the tabs above.
Ordinary Council meetings are held every second month. The location of Council meetings varies as they rotate around the Service Delivery Centres. For Council's meeting schedule please refer to the Year Planner available to download from the menu to the right. There is an opportunity to address Councillors at the Council meeting on any item on the agenda, or any other matter of business of the local government. To make a deputation, or get further information about the meeting process, please contact
All documents for Council, Local Authority and Committee meetings are available from this page.
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